How to Email a Cover Letter the Right Way (Examples)

Mar 13, 2019

Written by Caitlin Proctor

Written by Caitlin Proctor

Career Expert, ZipJob

An average of 250 resumes are sent for a single opening. See how Zipjob uses professional writers and technology to get your resume noticed.

In the internet age, emailed resumes have become commonplace. These days, more and more employers are actually requesting that candidates send their resumes in electronic format. Unfortunately, however, far too many job-seekers are unsure about whether they still need to use a cover letter for an emailed resume. Make no mistake: you definitely should. In fact, whenever you’re emailing your resume to a potential employer, it’s vital to send along a cover letter too. Of course, that means that you also need to know how to email a cover letter the right way.

It’s common for job-seekers to wonder: should I attach a cover letter or write it in the email? In this post, we will examine the best ways to handle this issue to ensure that your presentation is as professional as possible. In addition, we will consider what you should write in your email when you’re sending your resume and cover letter.

Should You Attach a Cover Letter or Put It in the Body of the Email?

It really doesn’t matter.

Either way is just fine. Don’t attach it and include it in the body of the email – just pick one.

The easiest way to figure out whether to attach a cover letter or include the text in the email is to check the submission instructions. Employers will often include these instructions to let you know their preferences. Some employers want only attachments. In those instances, you should email a cover letter and your resume in either Adobe PDF or Microsoft Word format.

Make sure that the file names include your full name as well, so that they’re easy to identify. Then write a clear, professional email message explaining what you’re sending, and attach the files.

Should you paste the cover letter in the body of the email or attach it as a separate file?

The reality is that it doesn’t really matter which format you use, since both can accomplish your goal. The key is to determine what the hiring manager wants and try to comply with those requirements. If there are no stated submission instructions, then the choice is up to you. Just don’t do both.

Also, don’t combine the resume and cover letter into one document. Send them separately if you’re attaching the files.

Emailing Resume and Cover Letter Message Example

The following is an example of the type of email message you can send when you email a cover letter and resume to an employer:

Dear Mr. Hiring Manager Name,

Attached, please find my cover letter and resume, sent per your job posting instructions. I am excited to have the opportunity to apply for your open position of [job title] and am hopeful that you will find me an excellent candidate to join your team.

I will email again or call within the coming week to touch base with you again about the position. I look forward to having an opportunity to speak with you in greater detail.

Thank you for your time and consideration. I hope to speak with you soon,

Your Name

Your Address

Your City, State, Zip

Your Phone

Your Email

Remember the Details

Don’t forget to pay attention to the details when you email a cover letter. You will still need to include the recipient’s contact information, as well as your own – including your name, address, email address, and telephone number. Make sure that you make it easy for any hiring manager to contact you.

Also, be sure to spellcheck your cover letter and check for grammar and things like punctuation. Don’t make the mistake of assuming that those things are less important in digital form than print. Professionalism is always vital, no matter what format your resume and cover letter may take.

Finally, it’s a good idea to send the entire message to yourself to test its appearance. You can just send it to a second email account. Alternatively, send it to a family member or close friend so that you can see the format and overall presentation. That can give you an opportunity to adjust the submission as needed before you email a cover letter and resume to the employer.

An average of 250 resumes are sent for a single opening. See how Zipjob uses professional writers and technology to get your resume noticed.

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