Samples & How to Guide
Executive Assistant Resume Example & Guide
- Executive Assistant Resume Sample
- Free Downloadable Template
- Tips on how to write the perfect Executive Assistant resume
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An Executive Assistant helps executives with administrative, clerical, and secretarial duties. Below is a general job description from Payscale:
An executive assistant provides administrative support and clerical assistance to executive and director-level management within a company. The assistant typically helps schedule and manage the itinerary of an executive, including scheduling meetings, travel and other demands on the executive’s time. They also perform clerical and office duties; these may include running errands, screening phone calls, supervising clerical assistants and drafting letters and other documentation on behalf of the executive.
You should never use a creative resume
Many job seekers think that an eye-catching resume template will help them stand out to hiring managers and increase their chances of landing an interview. This is a myth put out by resume builders that value design over content.
The truth is that most hiring managers prefer a traditional resume format.
Creative resume templates, like the one pictured here, can actually hurt your chances of landing an interview. Instead, you should use a basic resume format that quickly communicates your basic information and qualifications–like the one included below.
Executive Assistant Resume Example
How confident are you feeling about your resume? If you need more help, you can always refer to the following resume sample for a position.
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Executive Assistant Resume (Text Format)
City, State or Country if international
Phone | Email
Executive Assistant Professional
A highly talented Executive Assistant regarded for supporting C-Level Executives in the corporate, government, and medical sectors. Extremely accurate and organized with strong skills in project coordination, scheduling, reception, organization, document preparation and creating a warm, welcoming environment for clients. Strives in fast-paced environments performing regular and recurring duties independently without supervision. Self-starter with excellent oral and written communication skills. Proven team player with the ability to work with people at all levels of a corporation.
- Executive Support
- Human Resources
- Document Preparation
- Crisis Management
- Clerical Duties
- Client Relations
- Customer Loyalty
- Computer Skills
- Coordinated projects for the C-Level Executive team
- Supported a team of 3 C-Level Executives.
- Managed calendars, optimizing appointments to ensure productivity.
- Handled expenses, logistics, scheduling, and other office duties.
- Expertly handle all office duties while multitasking and providing exceptional customer service while answering busy phone lines and responding to emails in a professional manner.
- Develop procedures to increase the efficiency of numerous areas including creating purchase orders, filing proposals, invoicing, spreadsheets, scheduling, filing and organizing records to increase our ability to efficiently retain/recover documents, reports and records.
- Maximize customer service efforts by quickly dispatching emergency service calls
- Create an improved procedure for collecting invoices and finding all related paperwork to ensure correct billing.
- Utilized strong technical skills (Excel, QuickBooks, Word) to create spreadsheets, monitor updates and handle accounting duties
- Handle complex scheduling and adding clients to our company website.
- Ensure the office was always working at top productivity – managed all mailing and shipping needs, office supplies, filing, scanning and ensured top level customer service at all times
- Consistently praised for the quality and timelines of reports, attention to detail, exemplary customer service delivery and team-player attitude
- Increased customer service scores 30% by immediately providing a friendly, professional greeting to clients and proactively following up to make sure their needs were exceeded.
- Collaborated with Human Resources to deliver training that increased retention to 98%.
- Created a streamlined onboarding process impacting 30+ new-hires monthly.
- Developed a system that achieved a 100% client follow-up rate by sending out daily and weekly emails to staff ensuring messages were handled promptly.
Complete School Name, City, St/Country: List Graduation Years If Within the Last Ten Years
Complete Degree Name (Candidate) – Major (GPA: List if over 3.3)
- Relevant Coursework: List coursework taken (even include those you are planning on taking)
- Awards/Honors: List any awards, honors or big achievements
- Clubs/Activities: List clubs and activities in which you participated
- Relevant Projects: List 2-3 projects you have worked on
Everything You Need To Write Your Executive Assistant Resume
Now that you’ve seen an example of a job winning Executive Assistant resume, here are some tips to help you write your own. You should always begin with a summary section. Remember to use basic formatting with clear section headings and a traditional layout. Finally, be sure to include top skills throughout your resume. We’ve included several examples common for Executive Assistant below.
Let’s start with your resume summary section.
Summary for an Executive Assistant Resume
The resume summary replaces the out-of-date resume objective. A summary outlines the most impressive parts of your resume for easy recall by your potential employer, while also serving to fill in personal qualities that may not appear elsewhere on the page. Remember that summaries are short and consist of pithy sentence fragments! You can check out the Executive Assistant resume example for more information!
Color is one of the things that can help differentiate your resume. It can highlight your most important information, like your name and job titles, and add some personality to your job application. Just be sure not to go overboard!
Formatting an Executive Assistant Resume
Our experts recommend you start your resume with a resume summary, like the one above. Other common sections are Work Experience, Education, and either Skills or Core Competencies. Here are some guides from our blog to help you write these sections:
- How To Write Your Resume’s Work Experience Section
- How To Write Your Resume’s Education Section
- Good Skills To Put On Your Resume
Other sections for you to consider including are foreign language skills, awards and honors, certifications, and speaking engagements. These could all be relevant sections for your resume.
Executive Assistant Skills for a Resume
Your resume should include all your skills that are relevant to your target job. Skills include both hard skills and soft skills. Hard skills are the technical know-how you need to complete a job, such as data analysis or HTML. You can include hard skills in your core competencies section.
Soft skills are harder to quantify, so they require more information to explain your aptitude. Some top soft skill examples include communication, problem solving, and emotional intelligence. Use several examples of how you use your key soft skills throughout your work history, profile summary, and resume title.
Writing Your Executive Assistant Experience Section
Your Work Experience section should make up the bulk of your resume. This section should include your relevant job titles, companies that employed you, and the dates you were employed.
Most people will finish this section by listing daily duties in short bullet points. Don’t be one of them!
To make your resume stand out, you need to add your accomplishments and key skills to your resume’s Work Experience section.
Here are three tips from our experts:
- Use the STAR method to describe a situation, task, action, and result. This is adapted from a behavioral interview technique, so interviewers will recognize the format. it’s also a great chance for you to organize your key accomplishments.
- Don’t forget about LinkedIn! The majority of employers are going to look you up on LinkedIn, so it’s smart to make sure your LInkedIn profile is up to date and include your URL in your resume’s contact section.
- Always include a cover letter. Not everyone will bother, so it helps you look like a serious job applicant. It’s also your chance to introduce yourself: who you are, why you’re applying for this job, and how you want to proceed.
And let’s wrap it all up!
We wish you the best of luck for your job hunt, and don’t forget to check out our Cover Letter Tips!
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