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Medical Records Specialist Sample

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Career advice featured in – Forbes, Glassdoor, Reader's Digest, MarketWatch, The CheatSheet
Career advice featured in Forbes, Glassdoor, MarketWatch, Reader's Digest, The CheatSheet

A Medical Records Specialist resume should be focused on efficiency, coding, quality, and accuracy. The professionally written document should convey both soft and key skills to have maximum impact. Skills you should list include customer service, documentation, confidentiality, and problem solving.

Expert Tip

You should never use a creative resume

Many job seekers think that an eye-catching resume template will help them stand out to hiring managers and increase their chances of landing an interview. This is a myth put out by resume builders that value design over content.

The truth is that most hiring managers prefer a traditional resume format.

Creative resume templates, like the one pictured here, can actually hurt your chances of landing an interview. Instead, you should use a basic resume format that quickly communicates your basic information and qualifications–like the one included below.

Medical Records Specialist resume (text format)

How confident are you feeling about your resume? If you need more help, you can always refer to the following resume sample for a position.



City, State or Country if international

Phone | Email

LinkedIn URL


Detail orientated and customer focused Medical Records Specialist regarded for the keen ability to create and maintain medical records, gather patient data, assign new record numbers, and streamline master patient indexes. Known for ensuring quality results by following stringent hospital and medical practice policies and procedures, ensuring confidentiality and stringent HIPPA compliance.  Track record of handling complicated assignments within the healthcare industry and resolving complex problems. Recognized for my ability to work within a team environment and exceed all patient/customer expectations while mastering new technologies.


  • Medical Records

  • Medical Terminology

  • Insurance Verification

  • HIPAA Compliance

  • Electronic Filing/ Tracking

  • Medical Insurance

  • Insurance Claim Submission

  • Managed Care and Self Pay

  • Medical Billing

  • Posting and Billing

  • Medicare

  • Medicaid

  • Private Carriers


Medical Records Specialist

Company | Location | Year to Year


Developed, maintained and analyzed a daily report of missing chart information to supervisors

  • Prepared reports for state auditing of medical charts

  • Completed clients intake and discharge forms

  • Developed, maintained and analyzed monthly incident and restraint logs

  • Maintained phone and visitation logs for clients

  • Answered multi-line telephones

  • Managed the inventory and ordering of all office supplies

  • Performed all insurance preauthorization forms (for out-patient procedures) and processed utilization reviews Responsible for the overall billing, collections and payment postings for office visits, out-patient procedures and hospital billing (including selection of ICD9 and CPT coding for all surgical procedures, ancillary procedures, laboratory and pathology performed on site)

  • General office duties included: transcription of numerous letters sent to patients dictated by our physicians, working heaving telephone lines, general filing and copying; maintaining an organized working environment

  • Released information to individuals, and agencies in compliance with appropriate regulations.

  • Prepared medical records to set appointments for following days

  • Retrieved all medical records from clinic nursing stations for filing.

  • Maintained confidentially of all client information in accordance with HIPPA guidelines.

  • Answered phone calls from clients and took messages when necessary for the nursing staff.

Medical Records Clerk

Company | Location | Year to Year


  • Organized Medical Records clerk with the ability to adapt to changing environments and demands

  • Strong attention to detail, professional telephone etiquette and organization skills

  • Prepared patient charts, admissions, and consent forms accurately and neatly for the health care facility while maintaining patient and physician confidentiality

  • Researched privacy law and applicable medical terminology revisions and conducted training sessions for other associates

  • Ensured accuracy of insurance data, medical terminology and coding

Medical Records Clerk

Company | Location | Year to Year


Protected the security of medical records to ensure that confidentiality is maintained

  • Reviewed records for completeness, accuracy, and compliance with regulations

  • Retrieved patient medical records for physicians, technicians and staff

  • Released information to persons or agencies according to regulations

  • Scanned and indexed medical reports and documents using Allscripts PM

  • Compiled patient information for data entry for referrals



Complete School Name, City, St/Country: List Graduation Years If Within the Last Ten Years
Complete Degree Name (Candidate) – Major (GPA: List if over 3.3)

  • Relevant Coursework: List coursework taken (even include those you are planning on taking)

  • Awards/Honors: List any awards, honors or big achievements

  • Clubs/Activities: List clubs and activities in which you participated

  • Relevant Projects: List 2-3 projects you have worked on

Everything you need to write your medical records specialist resume

 Now that you’ve seen an example of a job winning Medical Records Specialist resume, here are some tips to help you write your own. You should always begin with a summary section. Remember to use basic formatting with clear section headings and a traditional layout. Finally, be sure to include top skills throughout your resume. We’ve included several examples common for Medical Records Specialist below.

Let’s start with your resume summary section.

1. Summary

 The resume summary replaces the out-of-date resume objective. A summary outlines the most impressive parts of your resume for easy recall by your potential employer, while also serving to fill in personal qualities that may not appear elsewhere on the page. Remember that summaries are short and consist of pithy sentence fragments! You can check out the Medical Records Specialist resume example for more information!

Expert Tip

Always start with your most recent positions at the top of your resume. This is called reverse-chronological format, and keeps your most relevant information easy for hiring managers to review.

2. Formatting

Our experts recommend you start your resume with a resume summary, like the one above. Other common sections are Work Experience, Education, and either Skills or Core Competencies. Here are some guides from our blog to help you write these sections:

Some resumes will include other sections, such as Volunteer Experience or Technical Skills. When it comes to what sections you need to include on your resume, you will know best!

Other sections for you to consider including are foreign language skills, awards and honors, certifications, and speaking engagements. These could all be relevant sections for your resume.

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3. Appropriate skills

  • Medical Records

  • Medical Terminology

  • Insurance Verification

  • HIPAA Compliance

  • Electronic Filing/Tracking

  • Medical Insurance

  • Insurance Claim Submission

  • Managed Care and Self Pay

  • Medical Billing

  • Posting and Billing

  • Medicare

  • Medicaid

  • Private Carriers

  • Insurance Data

  • Training and Development

  • Coding

  • Documentation

  • Patient Information

  • Confidentiality and Compliance

  • Reporting

  • Analysis

4. Experience section

Your Work Experience section should make up the bulk of your resume. This section should include your relevant job titles, companies that employed you, and the dates you were employed.

Most of your resume will be the Work Experience section, so it's important to write about your professional history in an impactful way. To demonstrate how to write an effective Work Experience section for your resume, let's dissect some bullet points from the example above. • Prepared reports for state auditing of medical charts • Maintained phone and visitation logs for clients • Prepared medical records to set appointments for following days The above bullets all convey key skills necessary for the job and are important to include. • Organized Medical Records Clerk with the ability to adapt to changing environments and demands Adaptability in everchanging environments is a vital skill to have and makes this bullet strong.

Let’s wrap it up!

Standout resumes will include a resume summary, a traditional reverse-chronological layout, and the skills and experience relevant to your job target. This resume example shows how to include those elements on a page. It’s up to you to insert your personal compelling qualifications.

Keep your resume format easy to scan by both humans and computers; our resume template is designed by our experts to satisfy both audiences. And be sure to include your own skills, achievements, and experiences. Job-winning resumes are resumes that successfully market you, leading recruiters and hiring managers to want to learn more!

Finally, emphasize your interest with a customized cover letter. When writing, remember that the resume and cover letter should support each other. Check out our cover letter tips and examples for more advice.

Didn’t get the specific answers you were looking for on this page? Hire a professional resume writer to get the advice you need to land your next job. 

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