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Office Assistant Resume Example & Template for 2021

By Zipjob Team

& more

  • Office Assistant Resume Sample
  • Free Downloadable Template
  • Tips on how to write the perfect Office Assistant resume

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An Office Assistant resume should include all key skills related to efficiency, office management, confidentiality, and documentation. Your resume should showcase your abilities, measurable achievements, and qualities to make the document strong. To maximize your opportunities, you should have it professionally formatted and written to stand out against competitors.

You should never use a creative resume

 
Many job seekers think that an eye-catching resume template will help them stand out to hiring managers and increase their chances of landing an interview. This is a myth put out by resume builders that value design over content.

The truth is that most hiring managers prefer a traditional resume format.

Creative resume templates, like the one pictured here, can actually hurt your chances of landing an interview. Instead, you should use a basic resume format that quickly communicates your basic information and qualifications–like the one included below.

Office Assistant Resume Example

 
How confident are you feeling about your resume? If you need more help, you can always refer to the following resume sample for a position.

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Office Assistant Resume (Text Format)

Name

City, State or Country if international
Phone | Email
LinkedIn URL

Office Assistant Professional

A highly talented Assistant Office Manager regarded for ensuring projects are completed on time and with extreme confidentiality. Extremely accurate and organized with strong skills in scheduling, reception, organization, document preparation and creating a warm, welcoming environment for clients. Strives in fast-paced environments performing regular and recurring duties independently without supervision. Self-starter with excellent oral and written communication skills. Proven team player with the ability to work with people at all levels of a corporation.

Core Competencies

 

  • Human Resources
  • Document Preparation
  • Administrative Support
  • Clerical Duties
  • Crisis Management
  • Client Relations
  • Customer Loyalty
  • Computer Skills

Professional Experience

 

Company | Location | Year to Year
Office Assistant
  • Manage a staff of 10, consistently promoting a healthy, collaborative environment.
  • Exercise judgement when disciplining staff members, terminate as needed.
  • Recruit, train, and onboard all new personnel (contract and perm)
  • Expertly handle all office duties while multitasking and providing exceptional customer service while answering busy phone lines and responding to emails in a professional manner.
  • Develop procedures to increase the efficiency of numerous areas including creating purchase orders, filing proposals, invoicing, spreadsheets, scheduling, filing and organizing records to increase our ability to efficiently retain/recover documents, reports and records.
  • Maximize customer service efforts by quickly dispatching emergency service calls
  • Create an improved procedure for collecting invoices and finding all related paperwork to ensure correct billing.
  • Utilized strong technical skills (Excel, QuickBooks, Word) to create spreadsheets, monitor updates and handle accounting duties
  • Handle complex scheduling and adding clients to our company website.
  • Expertly use IVR systems to check in/out techs on job site.
  • Ensure the office was always working at top productivity – managed all mailing and shipping needs, office supplies, filing, scanning and ensured top level customer service at all times
  • Consistently praised for the quality and timelines of reports, attention to detail, exemplary customer service delivery and team-player attitude
  • Provide excellent customer service and support skills to clients and strictly adhered to all company policies
  • Provide outstanding and professional customer support: achieved a record 100% customer satisfaction rating
  • Developed procedures for ensuring accurate coordination of schedules and meetings which increased efficiency.

Education

 
Complete School Name, City, St/Country: List Graduation Years If Within the Last Ten Years
Complete Degree Name (Candidate) – Major (GPA: List if over 3.3)
 

  • Relevant Coursework: List coursework taken (even include those you are planning on taking)
  • Awards/Honors:  List any awards, honors or big achievements
  • Clubs/Activities: List clubs and activities in which you participated
  • Relevant Projects: List 2-3 projects you have worked on

Everything You Need To Write Your Office Assistant Resume

 
Now that you’ve seen an example of a job winning Office Assistant resume, here are some tips to help you write your own. You should always begin with a summary section. Remember to use basic formatting with clear section headings and a traditional layout. Finally, be sure to include top skills throughout your resume. We’ve included several examples common for Office Assistant below.
 

Let’s start with your resume summary section.

Summary for an Office Assistant Resume

 
The resume summary replaces the out-of-date resume objective. A summary outlines the most impressive parts of your resume for easy recall by your potential employer, while also serving to fill in personal qualities that may not appear elsewhere on the page. Remember that summaries are short and consist of pithy sentence fragments! You can check out the Office Assistant resume example for more information!

ZipTip:

Make your soft skills stand out by describing them in the context of your work history. If possible, use tangible results or favorable outcomes to show how you effectively worked with people in the past.

ziptip icon

Formatting an Office Assistant Resume

 
Our experts recommend you start your resume with a resume summary, like the one above. Other common sections are Work Experience, Education, and either Skills or Core Competencies. Here are some guides from our blog to help you write these sections:

Some resumes will include other sections, such as Volunteer Experience or Technical Skills. When it comes to what sections you need to include on your resume, you will know best!

Other sections for you to consider including are foreign language skills, awards and honors, certifications, and speaking engagements. These could all be relevant sections for your resume.

Office Assistant Skills for a Resume

 

  • Human Resources
  • Document Preparation
  • Administrative Support
  • Clerical Duties
  • Crisis Management
  • Client Relations
  • Customer Loyalty
  • Computer Skills
  • Office Management
  • Efficiency
  • Staff Leadership
  • Onboarding
  • Customer Service
  • Productivity
  • Time Management
  • Scheduling
  • Documentation

Writing Your Office Assistant Experience Section

 

Most of your resume will be the Work Experience section, so it’s important to write about your professional history in an effective, impactful way. The bullets on the resume will provide potential employers with the information they need to determine if you’re the right fit for the job.

To demonstrate how to write an effective Work Experience section for your resume, let’s dissect some bullet points from the example above.

• Manage a staff of 10, consistently promoting a healthy, collaborative environment.

This bullet tells about skills in leadership and cultural environment, vital skills in this role.

• Develop procedures to increase the efficiency of numerous areas including creating purchase orders, filing proposals, invoicing, spreadsheets, scheduling, filing and organizing records to increase our ability to efficiently retain/recover documents, reports and records.

This bullet hits several qualities, making it strong and stand out.

• Provide excellent customer service and support skills to clients and strictly adhered to all company policies

This is a great bullet because it shows skills in customer service, policy adherence, and support.

And let’s wrap it all up!

 
We wish you the best of luck for your job hunt, and don’t forget to check out our Cover Letter Tips!

Didn’t get the specific answers you wanted from this page? Please leave a comment with your question or visit Zipjob on Facebook, Twitter, or LinkedIn to ask. And if you really liked the sample, don’t forget to pin it on Pinterest!

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