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Office Assistant Sample

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Office Assistant

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Career advice featured in – Forbes, Glassdoor, Reader's Digest, MarketWatch, The CheatSheet
Career advice featured in Forbes, Glassdoor, MarketWatch, Reader's Digest, The CheatSheet

An Office Assistant resume should include all key skills related to efficiency, office management, confidentiality, and documentation. Your resume should showcase your abilities, measurable achievements, and qualities to make the document strong. To maximize your opportunities, you should have it professionally formatted and written to stand out against competitors.

Expert Tip

You should never use a creative resume


Many job seekers think that an eye-catching resume template will help them stand out to hiring managers and increase their chances of landing an interview. This is a myth put out by resume builders that value design over content.


The truth is that most hiring managers prefer a traditional resume format.


Creative resume templates, like the one pictured here, can actually hurt your chances of landing an interview. Instead, you should use a basic resume format that quickly communicates your basic information and qualifications–like the one included below.

Office Assistant resume (text format)

How confident are you feeling about your resume? If you need more help, you can always refer to the following resume sample for a position.

Name

Title

City, State or Country if international

Phone | Email

LinkedIn URL



OFFICE ASSISTANT PROFESSIONAL


A highly talented Assistant Office Manager regarded for ensuring projects are completed on time and with extreme confidentiality. Extremely accurate and organized with strong skills in scheduling, reception, organization, document preparation and creating a warm, welcoming environment for clients. Strives in fast-paced environments performing regular and recurring duties independently without supervision. Self-starter with excellent oral and written communication skills. Proven team player with the ability to work with people at all levels of a corporation.



CORE COMPETENCIES

  • Human Resources

  • Document Preparation

  • Administrative Support

  • Clerical Duties

  • Crisis Management

  • Client Relations

  • Customer Loyalty

  • Computer Skills



PROFESSIONAL EXPERIENCE


Office Assistant

Company | Location | Year to Year

Responsibilities

  • Manage a staff of 10, consistently promoting a healthy, collaborative environment.

  • Exercise judgement when disciplining staff members, terminate as needed.

  • Recruit, train, and onboard all new personnel (contract and perm)

  • Expertly handle all office duties while multitasking and providing exceptional customer service while answering busy phone lines and responding to emails in a professional manner.

  • Develop procedures to increase the efficiency of numerous areas including creating purchase orders, filing proposals, invoicing, spreadsheets, scheduling, filing and organizing records to increase our ability to efficiently retain/recover documents, reports and records.

  • Maximize customer service efforts by quickly dispatching emergency service calls

  • Create an improved procedure for collecting invoices and finding all related paperwork to ensure correct billing.

  • Utilized strong technical skills (Excel, QuickBooks, Word) to create spreadsheets, monitor updates and handle accounting duties

  • Handle complex scheduling and adding clients to our company website.

  • Expertly use IVR systems to check in/out techs on job site.

  • Ensure the office was always working at top productivity – managed all mailing and shipping needs, office supplies, filing, scanning and ensured top level customer service at all times

  • Consistently praised for the quality and timelines of reports, attention to detail, exemplary customer service delivery and team-player attitude

  • Provide excellent customer service and support skills to clients and strictly adhered to all company policies

  • Provide outstanding and professional customer support: achieved a record 100% customer satisfaction rating

  • Developed procedures for ensuring accurate coordination of schedules and meetings which increased efficiency.



EDUCATION

 

Complete School Name, City, St/Country: List Graduation Years If Within the Last Ten Years
Complete Degree Name (Candidate) – Major (GPA: List if over 3.3)

  • Relevant Coursework: List coursework taken (even include those you are planning on taking)

  • Awards/Honors: List any awards, honors or big achievements

  • Clubs/Activities: List clubs and activities in which you participated

  • Relevant Projects: List 2-3 projects you have worked on


Everything you need to write your office assistant resume

 Now that you’ve seen an example of a job winning Office Assistant resume, here are some tips to help you write your own. You should always begin with a summary section. Remember to use basic formatting with clear section headings and a traditional layout. Finally, be sure to include top skills throughout your resume. We’ve included several examples common for Office Assistant below.

Let’s start with your resume summary section.

1. Summary

 The resume summary replaces the out-of-date resume objective. A summary outlines the most impressive parts of your resume for easy recall by your potential employer, while also serving to fill in personal qualities that may not appear elsewhere on the page. Remember that summaries are short and consist of pithy sentence fragments! You can check out the Office Assistant resume example for more information!

Expert Tip

Always start with your most recent positions at the top of your resume. This is called reverse-chronological format, and keeps your most relevant information easy for hiring managers to review.

2. Formatting

Our experts recommend you start your resume with a resume summary, like the one above. Other common sections are Work Experience, Education, and either Skills or Core Competencies. Here are some guides from our blog to help you write these sections:

Some resumes will include other sections, such as  or . When it comes to what sections you need to include on your resume, you will know best!

Other sections for you to consider including are foreign language skills, awards and honors, certifications, and speaking engagements. These could all be relevant sections for your resume.

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3. Appropriate skills

  • Human Resources

  • Document Preparation

  • Administrative Support

  • Clerical Duties

  • Crisis Management

  • Client Relations

  • Customer Loyalty

  • Computer Skills

  • Office Management

  • Efficiency

  • Staff Leadership

  • Onboarding

  • Customer Service

  • Productivity

  • Time Management

  • Scheduling

  • Documentation

4. Experience section

Your Work Experience section should make up the bulk of your resume. This section should include your relevant job titles, companies that employed you, and the dates you were employed.

Most of your resume will be the Work Experience section, so it's important to write about your professional history in an effective, impactful way. The bullets on the resume will provide potential employers with the information they need to determine if you're the right fit for the job. To demonstrate how to write an effective Work Experience section for your resume, let's dissect some bullet points from the example above. • Manage a staff of 10, consistently promoting a healthy, collaborative environment. This bullet tells about skills in leadership and cultural environment, vital skills in this role. • Develop procedures to increase the efficiency of numerous areas including creating purchase orders, filing proposals, invoicing, spreadsheets, scheduling, filing and organizing records to increase our ability to efficiently retain/recover documents, reports and records. This bullet hits several qualities, making it strong and stand out. • Provide excellent customer service and support skills to clients and strictly adhered to all company policies This is a great bullet because it shows skills in customer service, policy adherence, and support.

Let’s wrap it up!

Standout resumes will include a resume summary, a traditional reverse-chronological layout, and the skills and experience relevant to your job target. This resume example shows how to include those elements on a page. It’s up to you to insert your personal compelling qualifications.

Keep your resume format easy to scan by both humans and computers; our resume template is designed by our experts to satisfy both audiences. And be sure to include your own skills, achievements, and experiences. Job-winning resumes are resumes that successfully market you, leading recruiters and hiring managers to want to learn more!

Finally, emphasize your interest with a customized cover letter. When writing, remember that the resume and cover letter should support each other. Check out our cover letter tips and examples for more advice.

Didn’t get the specific answers you were looking for on this page? to get the advice you need to land your next job. 

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