What is Resume Parsing?

Mar 21, 2018

Written by Caitlin Proctor

Written by Caitlin Proctor

Career Expert, ZipJob

An average of 250 resumes are sent for a single opening. See how Zipjob uses professional writers and technology to get your resume noticed.

The way companies hire employees has changed drastically in the last few decades. Hiring managers and recruiters no longer sift through resumes manually, they use an ATS (Applicant Tracking System). One of the main functions of an ATS is to parse resumes. We’ll show you how an ATS parses resumes and how to get yours past one.

We’ll also show you how you can parse your own resume to see how it performs.

How ATS Parses a Resume

The ability to parse a resume has really streamlined the hiring process for many companies. It’s great in that respect but there is also a major disadvantage for both the employer and job seeker.

Close to 75% of resumes are rejected after being parsed and many employers miss out on qualified candidates who don’t have knowledge of these ATS systems.

What is Resume Parsing Software

The ATS software is designed to look for keywords and other information in your resume that relate to the position.

Here are some things an ATS is programmed to look for in your resume:

  • Overall experience
  • Skills
  • Years of work experience
  • Education
  • Previous position

Once the ATS gathers this information, it decides whether to send it forward to a hiring manager or reject it. It looks to see that the keywords and basic qualifications match the position you’re applying for.

Here is how a list of candidates looks to a recruiter through an ATS:

Resume Parser Employer View

Although you may be the most qualified candidate, if your resume is not formatted or optimized for these scans, it will be rejected.

How to Get Past a Resume Parser

There are a couple of steps you can take to get past these ATS.

  1. Standard Formatting

    Avoid fancy designs, colors and charts as the ATS may have difficulty parsing it. Stick to a clean and standard resume format. We wrote a good post on choosing a resume format that’s right for you.

  2. Keyword Optimization

    Your resume needs to include words the ATS is searching for. How do you know what an ATS is searching for?

    A good place to start would be the job description itself. If a job description requests knowledge of journal entries and bank reconciliations, you want to ensure those words are listed on your resume as an ATS may be looking for them.

  3. Standard Headers

    When labeling each section of your resume, ensure you use a standard heading so the ATS knows which section of the resume it’s reading. For example, your experience should be labeled as “work experience” or “professional experience” and not anything else.

  4. Spell Check

    Not only may an ATS reject your resume for spelling errors, hiring managers are also quick to reject it. Microsoft Word is not enough to correct all your grammar and spelling errors. Give it over to a friend or professional to proofread.

  5. Send a Word Doc

    You should always send your resume in a Microsoft Word format. It’s the preferred format for the majority of hiring managers and it’s also easily parsed with an ATS. Although many ATS now support PDF files, you don’t want to risk sending your resume to one that doesn’t.

    It’s really difficult to find out which ATS an employer uses so just stick to Word and you’ll be okay!

Zipjob offers a free resume review which includes actual results from an ATS.

You can get yours here:

 Free Resume Parse Test

Good luck with your job search!

An average of 250 resumes are sent for a single opening. See how Zipjob uses professional writers and technology to get your resume noticed.

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