Perfect Two Weeks Notice Resignation Letter Example – ZipJob

Apr 24, 2017

Written by Caitlin Proctor

Written by Caitlin Proctor

Career Expert, ZipJob

An average of 250 resumes are sent for a single opening. See how Zipjob uses professional writers and technology to get your resume noticed.

As anyone who’s spent any time in the workforce understands, there are certain things that you always want to do when you’ve decided to move on from one job to the next. None are more important, however, than providing your current employer with the customary two weeks notice. While this notice may not be legally required, there are good reasons for providing it anyway. But how do you go about composing a two weeks notice letter? Here are some tips to help you create the perfect notice, and an example of the type of two weeks notice letter that just might work for you.

Why It’s Necessary to Submit a Two Weeks Notice Letter

Do you need to give in a two weeks notice resignation letter? The answer is – Yes! When you quit your job, you should be sending a two weeks notice letter.

There is a school of thought that suggests that there’s no reason to give notice these days. After all, most companies don’t give any notice before lay-offs or firings – so, why should you? As it turns out, there are several reasons why you should provide your employer with a two weeks notice letter:

  • It gives your boss and co-workers time to adjust to the new reality. Even if you don’t think your boss deserves notice, chances are that your co-workers do.
  • Proper notice can ensure that you leave on better terms. That can be helpful if you ever decide to come back to the same firm.
  • Your company may have a policy on such notices, and a failure to provide them with advance notification could affect any stored-up vacation pay or bonuses.
  • There’s no reason to give your employer cause for a bad reference.

Tips for Composing Your Two Weeks Notice Letter

As is the case with most formal letters, there are some general guidelines that you should follow. These tips can help you to ensure that your notice letter accomplishes your goals without any unforeseen side effects:

  1. Keep it short. There’s no need to go into minute detail about why you’re leaving or even where you’re going from here. This is just a notification that your time with the company is coming to an end.
  2. Avoid criticism of the company or other employees. Your letter is not the right vehicle for expressing frustrations or bad feelings.
  3. Be gracious. Thank the company for the opportunity that it provided, and the experience that you gained.
  4. Be professional.
  5. Be sure to include the last day that you will be available for work.

A Good Example of an Effective Two Weeks Notice Letter

Since this will be a formal letter, you should properly format it – beginning with the appropriate addressing and salutation. Then include a brief announcement that you are resigning in two weeks, a positive mention of your experience with the company, and an expression of gratitude for the opportunity. Here’s an example of a simple two weeks notice letter:

Your Name 

Your Phone Number

Your Email



Contact Name

Contact Title

Company Name

City, State, Zip Code


Dear Mr./Ms. Last Name:

I am writing this letter to inform you that I am resigning from [company name], effective two weeks from today on [date].

My time here has been a rewarding experience, and I appreciate the many opportunities that I have been provided by the company. I have enjoyed working with everyone here, and wish all of you the very best in the months and years to come.

Thank you for the opportunity to learn and grow with {company name}. Please let me know how I can assist with the transition process over the next two weeks to ensure that everything continues to run as smoothly as possible.

My best wishes to you and the firm.


Your Name 

Keep Things Simple

As you can see, the goal is to be as clear and professional as possible, while keeping the message short and to the point. By following these tips and the above example, you should be able to create the perfect two weeks notice letter. Remember: keep it simple and cordial, so that you leave the job with the same grace and professional attitude that you brought with you when you were hired!

An average of 250 resumes are sent for a single opening. See how Zipjob uses professional writers and technology to get your resume noticed.

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