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Executive Admin Assistant Resume Example & Guide (2020)

By Zipjob Team

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  • Executive Admin Assistant Resume Sample
  • Free Downloadable Template
  • Tips on how to write the perfect Executive Admin Assistant resume

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In today’s marketplace, company executives often face a dizzying array of duties, responsibilities, and challenges. To manage their time and maximize their productivity, those executives often rely upon skilled administrative assistants. These professionals provide both secretarial and administrative support, acting as the primary point-of-contact between the executive and other company employees or outside clients. They also manage the executive’s time, take calls, arrange travel, prepare reports, and handle other vital tasks.

If that sounds like the type of challenge you have been looking for, then our professional writers can help craft the resume you need to land that job. Meanwhile, be sure to check out our writing tips, resources, and executive admin assistant resume sample below.

You should never use a creative resume

 
Many job seekers think that an eye-catching resume template will help them stand out to hiring managers and increase their chances of landing an interview. This is a myth put out by resume builders that value design over content.

The truth is that most hiring managers prefer a traditional resume format.

Creative resume templates, like the one pictured here, can actually hurt your chances of landing an interview. Instead, you should use a basic resume format that quickly communicates your basic information and qualifications–like the one included below.

Executive Admin Assistant Resume Example

 
How confident are you feeling about your resume? If you need more help, you can always refer to the following resume sample for a position.

Want to land 2-3x more interviews… guaranteed?

Executive Admin Assistant Resume (Text Format)

Name

City, State or Country if international
Phone | Email
LinkedIn URL

Executive Admin Assistant Professional

A highly talented Executive Administrative Assistant regarded for supporting C-Level Executives in the corporate, government, and medical sectors. Extremely accurate and organized with strong skills in scheduling, reception, organization, document preparation and creating a warm, welcoming environment for clients. Thrives in fast-paced environments performing regular and recurring duties independently without supervision.  Self-starter with excellent oral and written communication skills. Proven team player with the ability to work with people at all levels of a corporation.  

Core Competencies

 

  • Executive Support
  • Administrative Support
  • Client Relations
  • Human Resources
  • Crisis Management
  • Customer Loyalty
  • Document Preparation
  • Clerical Duties
  • Computer Skills

Professional Experience

 

Company | Location | Dates
Executive Administrative Assistant
  • Supported a team of 3 C-Level Executives.
  • Managed calendars, optimizing appointments to ensure productivity.
  • Handled expenses, logistics, scheduling, and other office duties.
  • Expertly handled all office duties while multitasking and providing exceptional customer service while answering busy phone lines and responding to emails in a professional manner.
  • Developed procedures to increase the efficiency of numerous areas including creating purchase orders, filing proposals, invoicing, spreadsheets, scheduling, filing and organizing records to increase our ability to efficiently retain/recover documents, reports and records.
  • Maximized customer service efforts by quickly dispatching emergency service calls
  • Created an improved procedure for collecting invoices and finding all related paperwork to ensure correct billing.
  • Utilized strong technical skills (Excel, QuickBooks, Word) to create spreadsheets, monitor updates and handle accounting duties
  • Handle complex scheduling and adding clients to our company website.
  • Ensure the office was always working at top productivity – managed all mailing and shipping needs, office supplies, filing, scanning and ensured top level customer service at all times
  • Consistently praised for the quality and timelines of reports, attention to detail, exemplary customer service delivery and team-player attitude
  • Provide excellent customer service and support skills to clients and strictly adhered to all company policies 
  • Provided outstanding and professional customer support:  achieved a record 100% customer satisfaction rating
  • Developed procedures for ensuring accurate coordination of schedules and meetings which increased efficiency.
Company Name | City, State/Country | Dates
Receptionist/Trainer
  • Increased customer service scores 30% by immediately providing a friendly, professional greeting to clients and proactively following up to make sure their needs were exceeded.
  • Collaborated with Human Resources to deliver training that increased retention to 98%.
  • Created a streamlined onboarding process impacting 30+ new-hires monthly.
  • Developed a system that achieved a 100% client follow-up rate by sending out daily and weekly emails to staff ensuring messages were handled promptly.
  • Implemented procedures for scheduling conferences, meetings, and travel for 300+ employees in 18 departments.
Company Name | City, State/Country | 2008 – 2010
Customer Service Representative
  • Handled complex problems and worked with customers to improve client retention by 30%.
  • Listened to the client/customer and provided solutions to resolve billing and technical issues achieving a 100% non-escalation ratio with 93% of issues being completed on the first call.
  • Increased revenues by 40% by upselling services and extending contracts.
  • Exceeded quality metrics, recognized by management for achieving a record-level 99% positive client satisfaction rates with 85% of clients taking optional surveys.
  • Ensured the office was always working at top productivity – managed all mailing and shipping needs, office supplies, filing, and scanning while guaranteeing top-level customer service at all times.

 

Education

 
Complete School Name, City, St/Country: List Graduation Years If Within the Last Ten Years
Complete Degree Name (Candidate) – Major (GPA: List if over 3.3)
 

  • Relevant Coursework: List coursework taken (even include those you are planning on taking)
  • Awards/Honors:  List any awards, honors or big achievements
  • Clubs/Activities: List clubs and activities in which you participated
  • Relevant Projects: List 2-3 projects you have worked on

Everything You Need To Write Your Executive Admin Assistant Resume

 
Now that you’ve seen an example of a job winning Executive Admin Assistant resume, here are some tips to help you write your own. You should always begin with a summary section. Remember to use basic formatting with clear section headings and a traditional layout. Finally, be sure to include top skills throughout your resume. We’ve included several examples common for Executive Admin Assistant below.
 

Let’s start with your resume summary section.

Summary for an Executive Admin Assistant Resume

 
The resume summary replaces the out-of-date resume objective. A summary outlines the most impressive parts of your resume for easy recall by your potential employer, while also serving to fill in personal qualities that may not appear elsewhere on the page. Remember that summaries are short and consist of pithy sentence fragments! You can check out the Executive Admin Assistant resume example for more information!

ZipTip:

Make your soft skills stand out by describing them in the context of your work history. If possible, use tangible results or favorable outcomes to show how you effectively worked with people in the past.

ziptip icon

Formatting an Executive Admin Assistant Resume

 
Our experts recommend you start your resume with a resume summary, like the one above. Other common sections are Work Experience, Education, and either Skills or Core Competencies. Here are some guides from our blog to help you write these sections:

Some resume will include other sections, such as Volunteer Experience or Technical Skills. When it comes to what sections you need to include on your resume, you will know best!

Other sections for you to consider including are foreign language skills, awards and honors, certifications, and speaking engagements. These could all be relevant sections for your resume.

Executive Admin Assistant Skills for a Resume

 

  • Executive Support
  • Administrative Support
  • Client Relations
  • Human Resources
  • Crisis Management
  • Customer Loyalty
  • Document Preparation
  • Clerical Duties
  • Computer Skills
  • High-level Verbal Communication Skills
  • Time management Skills
  • Proficient in scheduling and appointments

Writing Your Executive Admin Assistant Experience Section

 

The bulk of your Executive Admin Manager resume should be the Work Experience section. While this section should include your relevant job titles, employers, and the dates you were employed, it should also highlight your accomplishments and key skills.

For example, let’s dissect two bullet points from the example above:

• Consistently praised for the quality and timelines of reports, attention to detail, exemplary customer service delivery and team-player attitude

In this statement, the candidate showcases a number of soft skills, illustrating efficiency with technical tasks as well as an ability to work with others and satisfy customer needs. Those soft skills are typically difficult to quantify, but this statement managed to highlight them in a succinct and efficient manner.

• Exceeded quality metrics, recognized by management for achieving a record-level 99% positive client satisfaction rates with 85% of clients taking optional surveys.

This statement highlights the applicant’s value as an employee by citing measurable results achieved in previous jobs. Because employers are always interested in learning how you can add value to their companies, these types of quantifiable results can carry added weight in your resume.

And let’s wrap it all up!

 
We wish you the best of luck for your job hunt, and don’t forget to check out our Cover Letter Tips!

Didn’t get the specific answers you wanted from this page? Please leave a comment with your question or visit Zipjob on Facebook, Twitter, or LinkedIn to ask. And if you really liked the sample, don’t forget to pin it on Pinterest!

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